Payroll Administrator - Metro

POSITION SUMMARY:

This position supports the work of the Y, a leading nonprofit charitable organization committed to strengthening community through youth development, healthy living, and social responsibility. The Payroll Administrator at YMCA of Greater Long Beach stewards the Y’s cause, promoting and protecting the brand and reputation as a global, inclusive organization within the community. The Payroll Administrator is fully responsible for timely and accurate processing of bimonthly payroll and ad hoc checks for terminations, missed time punches, etc. This position along with the Controller is the payroll system owner ensuring the system is current with system upgrades, tax rates, etc.  

ESSENTIAL FUNCTIONS:

1. Payroll system owner with Controller and HR to ensure system is current with vendor upgrades and state, federal, benefit provider rates. Point of Contact with Payroll software vendor.
2. Identifies and recommends improvements to system setup to improve accuracy and reduce time and effort to process an accurate payroll.
3. Partners with HR to ensure processes that keep employee payroll data current and accurate are effective and timely. Includes status change from Part-time to/from Full-Time. Recommend enhancements as needed.
4. Performs regular audits of timecards to ensure accuracy of employee recording and supervisor approvals. Includes programming and running audit reports to identify unexpected variances, investigations and resolves with Operations and HR.
5. Ensures wage garnishments are processed and communicated effectively and timely.
6. Manages bimonthly payroll processing to ensure accuracy and timeliness of paying employees.
7. Provides Senior Accountant and Accounting Manager payroll reports allowing them to fund payroll and post payroll to Daxko in a timely manner.
8. Ensures bi-annual Personnel Change Forms related to annual reviews are entered timely and accurately. Partners with HR to ensure completeness.
9. Develops and delivers Supervisor training on timecard entry, oversight, and approvals necessary to ensure timely payroll processing with no errors.
10. Partners with COO, Branch Execs and HR to develop payroll reports to support their management needs.

 COMPETENCIES:

• Communication & Collaboration
• Detail Oriented and Critical Thinking
• Program/Project Management
• Systems Administration

QUALIFICATIONS:

• Bachelor’s Degree preferred, or equivalent experience.
• Five years of experience or more in California non-exempt 500+ employee environment.
• Payroll certifications and training courses are current and ongoing.
• Dayforce HRIS/Payroll system experience preferred.
• Experience in a nonprofit environment preferred.
• Knowledge of and expertise with computerized accounting and operating systems.
• Ability to develop and use spreadsheets at an advanced level.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.
• The employee frequently is required to sit and reach and must be able to move around the work environment.
• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
• The noise level in the work environment is usually moderate.
• All LBYMCA positions are subject to criminal background checks and fingerprinting.

YMCA Competencies (Leader):

Mission Advancement: Accepts and demonstrates the Y’s values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fund-raising.

Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view, and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.

Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work and actively participates in meetings. Follows budgeting policies and procedures, and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members.

Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.