Job Description

HR INTERN

Position Summary:

The Human Resources Intern performs a variety of skilled administrative and clerical duties directly related to human resources activities.  These include maintaining employee files, compiling data and preparing routine and special reports, participating in employee activates, etc.  May provide secretarial support to the human resources manager and staff

 

Essential Functions:

  1. Assists with the day-to-day efficient operation of the HR department.
  2. Assists in the administration and explanation of benefits to employee and tracking new hire enrollment dates.
  3. Responsible for payment of benefit and background screening invoices on a monthly basis and in a timely manner.
  4. Make, develop and maintain human resources database and manual filing systems.
  5. Responsible for new hire packet creation and dissemination.
  6. Become familiar with company policies, procedures and documentation to assist YMCA staff members with routine questions.
  7. Respond to employment verification inquires.
  8. Understand requirements and procedure for background check, may be fingerprinting candidates on LiveScan machine.
  9. Assist in the tracking of staff participation in training, schedule and set up training events.
  10. Participate in planning staff events such as Association wide meetings and staff recognition events.
  11. Attend all staff meetings, trainings and other YMCA functions as required by Supervisor.
  12. Maintain open lines of communication with participant, staff and supervisor.
  13. Perform other duties as assigned.

 

YMCA Competencies (Team Leader):

Mission and Community Oriented: Models and teaches YMCA values. Champions inclusion activities, strategies and initiatives. Ensures high-level services that differentiate the YMCA from other providers. Provides volunteers with orientation, training, development and recognition.

People Oriented: Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Builds relationships to create small communities. Effectively tailors communications to the appropriate audience. Provides staff with feedback, coaching, guidance and support.

Results Oriented:  Holds staff accountable for high-quality results using a formal process to measure progress. Conducts prototypes to support the launching of programs and activities. Provides others with frameworks for making decisions. Develops plans and manages best practices through engagement of team. Cultivates relationships to support fundraising. Effectively creates and manages budgets.

Personal Development Oriented: Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance. Shares new insights. Facilitates change; models adaptability and an awareness of the impact of change.

 

Qualifications:

  • Bachelor’s degree in human resources, or working on it presently.
  • Two years of related administrative experience preferred. Non profit experience preferred.
  • Additional Requirements: Criminal Clearance: Including Fingerprints and background clearance, TB Test.

 

Working Conditions:

Environmental Factors:  Indoor and outdoor facilities (e.g. kitchen and recreational sites); exposure to heat, cold, potentially hazardous chemicals, toxic materials; work on slippery or uneven surfaces.  Noise level is usually moderate.

Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to stoop, bend, kneel, crouch, talk, hear, stand, walk, sit, and reach with hands and arms.  The employee must occasionally lift, push, pull, and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.