Food Program Coordinator - ECE

Position Summary:

Responsible for supervising the activities of a program with the direct support of the Executive Director.

SPECIFIC DUTIES:

1. Maintain all required policies and procedures for CACFP program.

2. Enter and qualify each participant during the month of October in (SNIPS).

3. Enter and calculate monthly billing to the CACFP by the end of the following month.

4. Maintains all sign in sheets in organized file with meal count sheets and menu production records.

5. Review monthly menu plans and menu production records for compliance with current meal patterns.

6. Sign off on all expense reports with charge to CACFP.

7. Conduct initial and yearly training events.

8. Monitor each site three times per year, with at least two of those visits unannounced and one of the unannounced visits during a meal service. The Agency may use review averaging (an average of three site reviews per year) to meet this requirement. a. The first review for a new site must be completed within the first six weeks of participation and no more than six months elapse between reviews. b. Document and maintain a record of all visits. c. Re-train staff if there are deficiencies.

9. Annually issue a press release to the public media announce CACFP availability.

10. Review all Management Bulletins and make adjustments to program to maintain compliance.

11. Translate CACFP information into other languages if requested.

12. Complete renewal application yearly and update site locations adds/drops/changes as needed to CACFP.

13. Act as a Civil Rights Coordinator a. Collect racial/ethnic data on all participants (keep on file for at least three years). b. Include the nondiscrimination/complaint statement on all letters to households. c. Prepare a Civil Rights self-evaluation report at the end of each fiscal year, and maintain the copy with the background documents on file for three years. d. Prominently display the nondiscrimination poster at the administrative office at each site. 14. Determine the number of potentially eligible children in our service area. a. Compare to make-up of current enrollment. b. Evaluate steps to take if population is underserved.

15. Notify in writing, to all sites, they are required to comply with Section 504 of the rehabilitation Act of 1973.

16. Work with accounting department to meet all fiscal management guidelines.

17. Attend all staff meetings, trainings and other YMCA functions as required by supervisor.

18. Maintain open lines of communication with participants, staff and supervisor.

19. Perform other duties as assigned.

Additional Job Specific Duties:

• Oversee CACFP operations to ensure compliance with all program regulations.
• Maintain accurate meal counts, attendance, and required documentation.
• Prepare and submit monthly claims and reports.
• Monitor meal service to ensure proper portions and meal pattern requirements.
• Train staff on CACFP procedures and compliance standards.
• Review menus for USDA compliance.
• Serve as liaison during audits and reviews.
• Maintain organized CACFP records and files.
• Address and correct compliance issues promptly.

YMCA Competencies (Leader):

Mission Advancement: Accepts and demonstrates the Y's values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fund- raising.

Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person's point of view, and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.

Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work and actively participates in meetings. Follows budgeting policies and procedures, and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members.

Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

QUALIFICATIONS:

1. College Degree and/or equivalent experience required.

2. CPR, First Aid and AED certification required.

3. 2 years experience in related field required.

4. Experience in program leadership and staff supervision preferred.

5. Experience in sales/marketing, membership retention, program leadership and staff supervision preferred

6. Ability to handle multiple assignments, organizational skills, basic PC and typing skills required.

7. Additional Requirements: Criminal Clearance: Including Fingerprints and background clearance

8. Health screening with negative TB test. Negative Drug test screening.

9. Complete Online New Employee Orientation and Child Abuse Prevention Training.

WORKING CONDITIONS:

Environmental Factors: Indoor and outdoor facilities (e.g. fitness and recreational sites); exposure to heat, cold, potentially hazardous chemicals, toxic materials; work on slippery or uneven surfaces. Noise level is usually moderate.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to stoop, bend, kneel, crouch, talk, hear, stand, walk, sit, reach with hands and arms. The employee must occasionally lift, push, pull, and/or move up to 30 pounds.

Job Type: Part-time

Pay Range: $20.00 - $24.00