Director of Administration II - Fairfield

Position Summary:

Serves as the liaison between the branch and the business office with regard to all financial transactions. Ensures all business procedures are followed at the branch.

Essential Functions:

1. Manages branch accounts receivable. Ensures daily deposits of all cash.

2. Recruits, trains, and supervises assigned staff and volunteers.

3. Reviews the daily cash reconciliation. Reviews and follow ups on returned checks and bank drafts.

4. Assists branch staff and serves as the point person at the branch for software and business questions.

5. Coordinates month-end closing and reviews the branch financial statements. Assists branch staff in annual budget development.

6. Oversees office functions such as petty cash, office equipment and supplies, etc.

7. Manages purchasing of supplies and equipment for the branch.

8. Reviews payroll related transactions for accuracy and completeness. May assist new employees with on-boarding processes.

9. Coordinates and supports assigned aspects of the annual support campaign at the branch.

10. May provide administrative support to the branch executive director.

YMCA Competencies (Team Leader):

Mission and Community Oriented: Models and teaches YMCA values. Champions inclusion activities, strategies and initiatives. Ensures high-level services that differentiate the YMCA from other providers. Provides volunteers with orientation, training, development and recognition.

People Oriented: Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Builds relationships to create small communities. Effectively tailors communications to the appropriate audience. Provides staff with feedback, coaching, guidance and support.

Results Oriented: Holds staff accountable for high-quality results using a formal process to measure progress. Conducts prototypes to support the launching of programs and activities. Provides others with frameworks for making decisions. Develops plans and manages best practices through engagement of team. Cultivates relationships to support fundraising. Effectively creates and manages budgets.

Personal Development Oriented: Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance. Shares new insights. Facilitates change; models adaptability and an awareness of the impact of change.

Qualifications:

1. Education & Certifications: High school diploma or equivalent required. College degree or some units strongly preferred.

2. CPR/First Aid certification required.

3. Criminal Clearance: Including Fingerprints and background clearance, TB Test.

4. Must attend a new employee orientation within the first 90 days of employment.

5. Two years or more years related business management or office management experience required.

6. Understanding of basic accounting concepts and applications including cash reconciliation, accounts receivable, and accounts payable.

7. Experience with standard business software and office machines.

Working Conditions:

Environmental Factors: Indoor and outdoor facilities (e.g. kitchen and recreational sites); exposure to heat, cold, potentially hazardous chemicals, toxic materials; work on slippery or uneven surfaces. Noise level is usually moderate.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to stoop, bend, kneel, crouch, talk, hear, stand, walk, sit, and reach with hands and arms. The employee must occasionally lift, push, pull, and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Job Type: Full-Time

Pay Range: $70,304 - $85,068